Officer positions and responsibilities
Chairperson/ President
Emergency Management Liaison(s)
Chairperson/ President
Chairperson's name here
Organization name:
Email:
Cell:
Term limit:
- Conducts the daily business of COAD;
- Presides over General and Special meetings;
- Creates and monitors the progress of committees, subcommittees, and working groups;
- Communicates with other COAD Officers to ensure ongoing situational awareness;
- Represents COAD at meetings of other agencies and organizations;
- Assumes or delegates the duties of vacant offices, including committee and subcommittee chairs and working group leaders;
- Ensures that a COAD continuity of operations plan is created and maintained; and
- Makes decisions on issues when time and/or circumstances do not permit a meeting of the membership and/or Executive Committee.
Committee Chairs
Emergency Management Liaison(s)
Chairperson/ President
Committee chair name here
Organization name:
Email:
Cell:
Term limit:
- Takes direction from the Chairperson/President;
- Presides over committee meetings;
- Communicates with other COAD officers to ensure ongoing situational awareness;
- Represents the committee at general COAD meetings and the Executive committee meetings;
- Assumes or delegates the duties of vacant committee offices; and
- Makes decisions on issues pertaining to the committee when time and/or circumstances do not permit a meeting of the committee members.
Emergency Management Liaison(s)
Emergency Management Liaison(s)
Emergency Management Liaison(s)
Emergency management name here
Organization name:
Email:
Cell:
Term limit:
- The Emergency Management Liaison(s) will be the official Liaison between COAD and Emergency Management jurisdictions, appointed by Voting Members;
- Coordinates all COAD activities to ensure they can adequately meet the needs of the Local Emergency Operations Plans (LEOP’s); and
- Organizes and leads the emergency management working group, which will consist of members of the various emergency management jurisdictions.
Secretary
Emergency Management Liaison(s)
Secretary name here
Organization name:
Email:
Cell:
Term limit:
- Takes direction from the Chairperson/President;
- Prepares and disseminates meeting agendas and minutes;
- Calls the roll when a roll call vote is necessary;
- Maintains COAD records;
- Issues COAD communications; and
- Communicates with other COAD Officers to ensure ongoing situational awareness.
Vice-Chairperson / Vice-President
Vice-President name here
Organization name:
Email:
Cell:
Term limit:
- Takes direction from the Chairperson/President;
- Assists the Chairperson/President;
- Communicates with other COAD Officers to ensure ongoing situational awareness; and
- Assumes the duties of the Chairperson/President at the request of or in the absence or incapacity of the President.
VOAD Liaison(s)
VOAD name here
Organization name:
Email:
Cell:
Term limit:
- The VOAD Liaison(s) will be an official of the local United Way agency or a VOAD member agency, appointed by Voting Members;
- Acts as the local VOAD representative to State and National VOAD organizations; and
- Acts as the local VOAD representative in the COAD.
Treasurer
Treasurer
Treasurer
Treasurer name here
Organization name:
Email:
Cell:
Term limit:
- Takes direction from the Chairperson/President;
- Manages checkbook;
- Prepares and submits monthly financial reports; and
- Participates in audits.
Voting, Resignation, and Succession
Voting
- Each voting member organization or individual is entitled to one vote.
- Voting by proxy shall not be permitted.
- A quorum must be present for a vote to be held.
- All voting shall pass by a simple majority vote, unless otherwise noted in these bylaws.
- All votes (formal or consensus reached) will be recorded in the meeting summary.
- An individual may represent more than one organization; however, that individual has one vote regardless of the number of organizations they represent.
Resignation and removal of officers
- Voluntary Resignation - An officer may resign by submitting a resignation in writing to either the Chair or the Secretary. In the event of the resignation of the Chair, the Vice-Chair shall assume the duties of Chair. Other officer vacancies shall be filled by appointment by the Chair after consultation with the Executive Committee or by the Executive Committee in the absence of a Chair. Officers so appointed shall serve until the end of the term for which appointed.
- Involuntary Removal - Officers may be removed from office at the pleasure of the Voting Members by a two-thirds (2/3) vote of the Voting Members present at any General or Special meeting provided a 30-day notice of the meeting is given.
- Resignation or Removal of an individual from office does not affect the membership of the individual’s organization.
Succession
- Upon the resignation, incapacity, or removal of the Chair, the Vice-Chair will assume the office of Chair.
- Upon the resignation, incapacity, or removal of the Vice-Chair, the Chair may appoint a temporary Vice-Chair until the position can be filled.
- Upon the resignation, incapacity, or removal of any other office, the Chair may assume the duties of the vacant office(s), the Vice-Chair may assume the duties of the vacant office(s), or the Chair may appoint a temporary Officer until the position(s) can be filled.
- When an office becomes vacant, the office will be filled at the next General meeting. If the next General meeting is scheduled more than one (1) month after the position becomes vacant, a Special meeting may be called at the discretion of the Chair to fill the vacant position.
